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Administrative Office Supervisor (Ace)

JOB SUMMARY
This position is responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency.

ESSENTIAL FUNCTIONS

  • Analyzes the Contract Data Requirements List (CDRL) for contract and task compatibility and resolve any conflicts.

  • Develops and issues a Program Directive (PD) to ensure the compliance of the data requirements and loads the CDRL tracking tool with all required submittals.

  • Updates and maintains the program CDRL submittal website.

  • Receives and verifies a variety of standardized and recurring source documents (e.g., material vouchers, purchase orders, invoices, utility billings, etc.) and some non-standardized transactions.

  • Classifies accounting transactions.

  • Posts cost by category to appropriate work order.

  • Maintains a monthly and cumulative balance on work orders and consolidates every month.

  • Reconciles daily, monthly, and annual balances among accounts, cost categories, work orders, etc.

  • Processes contractor invoices for payment.

  • Performs and monitors clerical, administrative, and secretarial responsibilities and tasks.

  • Coordinates office activities to ensure maximum efficiency.

  • Implements filing systems and ensure filing systems are maintained and current.

  • Monitors record keeping.

  • Ensures security and confidentiality of data.

  • Ensures office policies and procedures are being adhered to.

  • Implements procedural and policy changes to improve operational efficiency.

  • Prepares operational reports.

  • Monitors and maintains office supplies inventory.

  • Handles customer inquiries and complaints.

  • Reviews departmental time sheets. with and advises other management personnel regarding policies and procedures.

  • Keeps the Project Manager apprised of unique situations and problems encountered.

  • Works in a constant state of alertness and a safe manner.

  • Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES
This job will supervise day to day activities of CDRL and ensures billings are sent out to the Government on a monthly basis.


KNOWLEDGE, SKILLS, & ABILITIES

  • Knowledge of effective leadership practices.

  • Skill in the use of common office machinery, including copiers, fax machines and computers.

  • Ability to meet deadlines and handle potentially highly stressful situations.

  • Ability to create and maintain a positive team atmosphere with effective interpersonal skills and the ability to work professionally with a variety of people and personalities.

  • Ability to communicate effectively orally and in writing.

  • Ability to work with minimal direct supervision.


QUALIFICATIONS


Mandatory

 

  • Ten years’ experience in related work.

  • Skill in the use of Microsoft Excel and Word at an advanced level, and PowerPoint at a basic level.

  • Must have excellent written and verbal communication skills.

  • Valid state driver’s license with an acceptable driving record.

  • Strong leadership and project management skills.

  • Ability to successfully pass any employment background checks and/or drug testing required on the contract.

  • Ability to obtain access to U.S. Government Installations through the Defense Biometric Identification System (DBIDS).

Ace Builders, LLC is an Equal Opportunity Employer.  This position is open to all qualified United States Workers without regard to race, religion, color, national origin, age, sex, and citizenship.

Send resume via email by clicking "Contact Us" or mail to 388 South Marine Corps Drive Ste. 400, Tamuning, Guam  96913. We are an equal opportunity employer.

The Core Tech group of companies is built on teams focused on our core areas of expertise. In every industry, whether it be construction, development, property management, finance, energy, or media, we bring the same dedication to excellence and commitment to success for all stakeholders. Key to this success is our ability to maximize the strength of each of our employees with the integral focus of our company to benefit our community.

Join our team of professionals passionate about making life better.
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