Download & fill out Application:

JOB SUMMARY
This position is responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency.

​

ESSENTIAL FUNCTIONS

• Analyzes the Contract Data Requirements List (CDRL) for contract and task compatibility and resolve any conflicts.

• Develops and issues a Program Directive (PD) to ensure the compliance of the data requirements and loads the CDRL tracking tool with all required submittals.

• Updates and maintains the program CDRL submittal website.

• Receives and verifies a variety of standardized and recurring source documents (e.g., material vouchers, purchase orders, invoices, utility billings, etc.) and some non-standardized transactions.

• Classifies accounting transactions.

• Posts cost by category to appropriate work order.

• Maintains a monthly and cumulative balance on work orders and consolidates every month.

• Reconciles daily, monthly, and annual balances among accounts, cost categories, work orders, etc.

• Processes contractor invoices for payment.

• Performs and monitors clerical, administrative, and secretarial responsibilities and tasks.

• Coordinates office activities to ensure maximum efficiency.

• Implements filing systems and ensure filing systems are maintained and current.

• Monitors record keeping.

• Ensures security and confidentiality of data.

• Ensures office policies and procedures are being adhered to.

• Implements procedural and policy changes to improve operational efficiency.

• Prepares operational reports.

• Monitors and maintains office supplies inventory.

• Handles customer inquiries and complaints.

• Reviews departmental time sheets. with and advises other management personnel regarding policies and procedures.

• Keeps the Project Manager apprised of unique situations and problems encountered.

• Works in a constant state of alertness and a safe manner.

• Performs other duties as assigned.

​

SUPERVISORY RESPONSIBILITIES
This job will supervise day to day activities of CDRL and ensures billings are sent out to the Government on a monthly basis.

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of effective leadership practices.

• Skill in the use of common office machinery, including copiers, fax machines and computers.

• Ability to meet deadlines and handle potentially highly stressful situations.

• Ability to create and maintain a positive team atmosphere with effective interpersonal skills and the ability to work professionally with a variety of people and personalities.

• Ability to communicate effectively orally and in writing.

• Ability to work with minimal direct supervision.

QUALIFICATIONS

Mandatory

 

• Ten years’ experience in related work.

• Skill in the use of Microsoft Excel and Word at an advanced level, and PowerPoint at a basic level.

• Must have excellent written and verbal communication skills.

• Valid state driver’s license with an acceptable driving record.

• Strong leadership and project management skills.

• Ability to successfully pass any employment background checks and/or drug testing required on the contract.

• Ability to obtain access to U.S. Government Installations through the Defense Biometric Identification System (DBIDS).

​

Ace Builders, LLC is an Equal Opportunity Employer.  This position is open to all qualified United States Workers without regard to race, religion, color, national origin, age, sex, and citizenship.

​

​