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Job Summary:

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The Human Resources Assistant is responsible for performing administrative duties and is tasked in supporting the Human Resources Manager in managing the internal and external operations of the Human Resources Department.

 

Essential Duties and Responsibilities:

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• Ensures the safety and accuracy of Human Resources records and other confidential files.

• Conducts or assists with the new employee orientation, which may include introducing employee ethics, job roles, duties and responsibilities, distribution of pay compensation, employee benefits, and other employment information.

• Assists in planning of company events, such as company-wide meetings, recognition events, holiday parties, and other related company-wide celebrations.

• Searches through employee files to gather information needed by authorized people and organizations.

• Prepares forms and other related documentation needed to create badges, passes, or identification cards needed for company-related jobs.

• Responds to local or international phone calls in a friendly and timely manner.

• May assist or collaborate with the other departments to provide better service to customers.

• Maintains an organized daily schedule such as interviews, meetings, orientations, and other related agendas.

• Submits HR-related reports.

• Performs other duties as assigned.

 

Required Knowledge, Skills, and Abilities:

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• Demonstrates excellent and proficient skills in both oral and written communication.

• Possesses organizational skills and attention to detail.

• Skilled in active listening, retaining information, and asking questions as appropriate.

• Has effective teamwork and collaborative skills.

• Has the ability to perform duties with uprightness, professionalism, and confidentiality.

• Has the ability to perform in a fast-paced work environment.

• Has the ability to demonstrate critical thinking, generate effective solutions and other approaches to problems.

• Has the ability to perform administrative and office duties, such as managing files and records, creating forms, and other employment-related files.

• Knowledge of assessing customer needs and standards.

• Knowledge of the process of new employee recruitment, which may include the selection, training, compensation and benefits, and other employment relations.

• Knowledge of data processing and electronic mail software: Microsoft Word, Microsoft Excel, Microsoft Outlook, etc.

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Education and Experience & Special Requirements:

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The Human Resources Assistant position requires a minimum of an associate’s degree in Human Resources, Business Administration, or other related fields. Additionally, having related office and administrative experience is preferred.

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