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Order Clerk II - Guam Housing (Ace)

Summary/General Description of Job:

The Order Clerk is responsible for placement of inventory stock replacement item orders as dictated by the work management system’s purchase advisory reports and as coordinated with the department supervisor.

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Essential Duties & Job Functions:

• Receives written or verbal purchase orders.

• Obtains quotes for requested inventory items.

• Determines availability of ordered items, suggesting substitutes when necessary

• Advises staff of expected delivery date and method of delivery of orders.

• Records orders and customer information on order sheets.

• Reviews order sheets for accuracy and adequacy of information.

• Furnishes customer with confirmation of receipt of order.

• Conducts order follow-up and informs customer of any delivery delays.

• Maintains order files.

• Verifies shipping invoices against original orders.

• Interfaces with customers, suppliers, or company employees outside the immediate work area on a regular basis to give or exchange information.

• Sorts, delivers and pickups mail, files and/or other documents for designated areas.

• Performs other related duties as assigned.

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KNOWLEDGE, SKILLS AND ABILITIES:​

• Ability to deal with a variety of people in a professional and courteous manner in diversified situations.

• Ability to perform assigned work tasks without direct supervision.

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JOB REQUIREMENTS (Education, Experience & Professional Association):

Minimum

• High School graduate or equivalent.

• One (1) year procurement (purchasing) experience.

• Experience with work management systems, such as Maximo, MINCOM and SAP.

• Intermediate skills in MS Office Suite; Specifically Word, Excel, PowerPoint, and Access.

• Possess a valid Driver’s License with suitable driving record.

• Ability to obtain access to U.S. Government Installations through the Defense Biometric Identification System (DBIDS).

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Ace Builders, LLC is an Equal Opportunity Employer.  This position is open to all qualified United States Workers without regard to race, religion, color, national origin, age, sex, and citizenship.

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